Web Site Guidelines

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Google Calendar

The calendar of events on the Web site is linked to our Google account. Officers can update the calendar with the events that they are in charge of. Please keep the calendar up-to-date so that members feel that it is a reliable source. Any changes made to the Google Calendar will be updated immediately on the R&W site.

How To Add an Event

  1. Go to Google Calendar
  2. Make sure that you are logged in as redandwhite@rpi.edu
  3. Click on "Create Event" in the upper left hand corner of the screen
  4. Fill out all of the information about the event. The event description can simply be the same information that would be sent out in an email to everyone
  5. Do NOT change anything under "Options" or "Guests"
  6. Click "Save"

Google Docs

All of the forms on the Web site are created with Google Docs. Any officer can create a new form with Google Docs to gather information from club members or any other group of people. Once a form is created, please email Joshua Bruder so that he can add the form to the Web site. Once the form is added, any changes will be reflected on the R&W site immediately.

How To Create a New Form

  1. Go to Google Docs
  2. Make sure that you are logged in as redandwhite@rpi.edu
  3. Click on "Create new"
  4. Click on "Form"
  5. Give the form an appropriate title
  6. Add questions to the form
  7. Do NOT change the theme of the form
  8. Click on "Save" in the upper right hand corner

How To Edit a Form

  1. Go to Google Docs
  2. Make sure that you are logged in as redandwhite@rpi.edu
  3. Click on form in the spreadsheets list
  4. Click on the "Form" menu
  5. Click on "Edit form"
  6. Edit the form as necessary
  7. Click on "Save" in the upper right hand corner
  8. Changes will be reflected on the Web site immediately

Event Signup Form

To streamline the event signup process, there is a single Google form for all events. The purpose of this is so that events can be added to the Web site easily with Google Docs without the need of the webmaster's intervention. All officers can add events to the Event Signup form.

How To Edit the Event Signup Form

  1. Go to Google Docs
  2. Make sure that you are logged in as redandwhite@rpi.edu
  3. Click on Event Signup Form in the spreadsheets list
  4. Click on the "Form" menu
  5. Click on "Edit form"
  6. Add the event to the "Select Event" multiple choice question
  7. If any additional information is needed, add questions to the form as necessary
  8. Click on "Save" in the upper right hand corner
  9. Please email Kailah BorchersKailah Borchers so that she can add the event description to the sidebar of the Event Signups page

Google

Red & White has its own Google account. Please use this account (and not your own personal account) for all club related activities. The username is:

redandwhite@rpi.edu

If you need the password, please email Jay Cady.